Linking Passwords Between Password Lists

We received an email request from a customer today, and it said “I have a request from the team regarding the sharing of same password by multiple applications. For instance, if Application A and B both using the shared account “SP1” . Do we need to enter the same information twice? Or just one time?”.

Well, the answer is there’s no need to enter the information more than once – you can create a password in one Password List, and then ‘Copy and Link’ the password to a different Password List. Any changes to either copy of the password will be synchronized automatically, with audit records being added for each of the Password Lists, and email alerts as per normal. You can even link the one password across 3 or 4 different Password Lists if you wish.

To link Password records you need to:

Select ‘Copy or Move to Different Password List’ from the ‘Actions’ dropdown menu in the Passwords grid, as per the screenshot below:

Copy or Move to Different Password List


Now you can select the option ‘Copy & Link’ as well as the Password List you want to copy and link too.

Link the Password

Pretty simple when you know the feature is there 🙂

If there’s any other hints and tips you would like to see about our Enterprise Password Management software, please leave us some comments.

Click Studios

Checkout the amount of features we now have for Password Lists

Hello Everyone,

We’ve been gradually adding more and more features to Passwordstate, with the majority being suggestions from our fantastic customers – thanks guys. The following is a summary of features specific to Password Lists which are now available.

Password List Details
Image: You can choose an image to display in the Password List Navigation Tree
Password Strength Policy: Your Security Administrators of Passwordstate can create multiple Password Strength Policies, and they will all show under this dropdown field
Password Generator: Choose from one of the Password Generator options your Security Administrators can create – any time you see the little Calculator icon, you can
Code Page: Used for exporting data in the correct character encoding
Additional Authentication: When you click on a Password List in the navigation tree, you can choose to first make your users provide another level of authentication before you can access the Password List

Password List Settings
Allow Password List to be Exported
: Allow or disallow Security Administrators/List Administrators from exporting the contents of the Password List
Time Based Access Mandatory: Enforce one of the Time Based Access options – expire at a certain time for Password Lists, or for individual password records you can specify time-based, when the password changes, or one-time access
Handshake Approval Madnatory: Enforce the rule of two users needing to approve access prior to it being given
Prevent Password Reuse: You can specify the last (n) number of passwords cannot be reused
Prevent Non-Admin users from Dragging and Dropping the Password List: This relates to dragging and dropping Password Lists in the navigation tree
Prevent saving of Password records if a ‘Bad’ password is detected: Your Security Administrators controls the list of what is deemed to be a Bad password
Users must first specify a reason why they need to view, edit or copy passwords: By selecting this option, the users will be presented with a dialog asking them to provide a reason why the need to access the record. This reason is then stored in the auditing table
Prevent Non-Admin users from manually changing values in Expiry Date fields: If you have View or Modify access to a Password List, then you won’t be able to change the Expiry Date field if this option is selected
Reset Expiry Date field to Current Date +…: When this option is selected, changing the value of the password field will automatically update the Expiry Date field
Additional Authentication only required once per session: If you have chosen an ‘Additional Authentication’ option for this Password List, you can enforce users to authentication once for an active session, or every time they try to access the Password List

Copy Details & Settings From
This option allows you to clone settings from existing Password Lists, or any Password List template you have access to. This saves you on having to select all of the options mentioned above

Copy Permissions From
By selecting this option, you can quickly apply new permissions to this Password List, by either cloning the permissions on another Password List, or Password List Template

Click Studios

Passwordstate 5.5 Released

Hello Everyone,

Click Studios is very pleased to announce the availability of Version 5.5 of Passwordstate with 30 new features, updates and bug fixes in total. Notable changes are:

  • Added Authorized Web Server functionality whereby you must now specify which web server names are hosting the Passwordstate web site. This mitigates against database theft, and hosting in an untrusted environment
  • A new Delta Permissions Email Notification report which alerts Password List Administrators of prior and post permission changes to Password Lists
  • You can now choose to send all Auditing data to a syslog server
  • Enumerated Password Permissions Report which shows access for all users accounts, even if permissions were applied via security group membership
  • Secondary authentication options for securing access to Password Lists and navigation Tabs
  • User must provide reason for accessing password value – either copy to clipboard, or view on screen
  • One-Time Access is now possible for password records – as soon as a password is viewed or copied, the user’s access is removed

You can download the latest release from here –, or watch the following short video showing some of the new features.

Customized Fields and Screens

We had an interesting conversation with a customer recently, in that they weren’t aware they could choose which fields they would like to associate with a Password List, or that they could customize the look and feel of the main passwords screen.  To help other customers who may not be aware, we thought we’d write this post.

Customized Fields
When you first create a new Password List, you will see various tabs on the screen. The ‘Customize Fields’  tab is where you can specify which fields you would like to use, which ones you would like to make mandatory for data entry, and also gives you the option to rename any generic fields you choose to use.

If you already have an existing Password List you would like to modify, Administrators of the Password List can do so by selecting ‘Edit Password List Details’ from the ‘List Administrators Actions’ drop-down list.

Once you have the edit screen open, then you can change the fields by clicking on the ‘Customize Fields’ tab again.


Customizing the Passwords Screen
To customize how the password screen appears, you can click on the ‘Screen Options’ button at the top of the page.

Once you have clicked this button, the following tabs will be available to you:

  • Password Columns – Allows you to choose which fields you would like displayed on the grid. If you hide some fields from the grid view, they are still available when you add or edit passwords. You can also choose to apply these field view settings to one or more Password Lists under the section ‘Apply to the following Password Lists’.
  • Passwords Grid – Allows you to choose how many records to display in the grid view, and whether you want to show the Header, Footer or Filters for the grid – as the name implies, Filters allows you to filter contents of the grid based on the values you specify for one or more fields
  • Recent Activity Grid – Similar to the ‘Passwords Grid’ tab, except this is for the auditing grid at the bottom of the screen. Difference here is you can choose to hide this grid completely if required
  • Pager Style – once the number of passwords exceeds the number of rows you want to display in the password grid, a ‘Pager’ will be displayed at the bottom of the grid, allowing you to page through the records. On this tab, you can choose the style of the pager you want displayed – either Buttons or a Slider
  • Chart Settings – To the right of the passwords grid, you can have two charts displayed if you choose – one for a summarized view of the password strength for all passwords in the Password List, and the other for who is most active in making changes in this Password List


Click Studios