Passwordstate Permission Model Changes

In build 7476 of Passwordstate, we introduced a new Permission Model which customers have been requesting for a while. You can now set a top level folder to propagate it’s permissions down to all nested Password Lists and Folders.

The traditional model of setting permissions at the individual Password List level is still available, and if you do not wish your users to use this new model of propagating permissions down, you can disable it on the screen Administration -> System Settings -> Miscellaneous tab -> Enable the ‘Propagate Permissions Downwards’ feature for top level Folders.

Things to note about this new Permissions Model:

  1. You can only apply permissions to a top level Folder in the Root of ‘Passwords Home’
  2. You can only make changes to permissions on the Folder at top of the tree – nested Password Lists and Folders will have controls on the Permission pages disabled
  3. If you drag and drop a Password List, or a Folder containing Password Lists into another Folder structure with propagating permissions, it will ask you to confirm you wish to make this change as permissions will change
  4. Private Password Lists cannot be nested beneath a Folder which is propagating permissions down
  5. The ‘Bulk Permissions’ feature cannot be used for any Password Lists which are inheriting permissions from a top level Folder
  6. A couple of System Settings options for applying permissions to newly created Password Lists will be ignored
  7. When adding or editing a Password List, the options to clone permissions from other Password Lists or Templates will be disabled

How to use the new permissions model on a new Folder Structure:

  1. Ensure you have these two settings set to ‘Yes’ in Administration -> System Settings -> Miscellaneous:

  1. Create a Folder under Passwords Home. In this example we’ve called it “Windows Desktop Machines”
  2. When creating the Folder, ensure you tick ‘Manage permissions manually for this folder’ and ‘Enable the Propagate Permissions Downwards
  3. Once saved, you’ll notice a slight change to the Folder Icon. The brown triangle on the right hand side indicates it is now propagating permissions, and anything nested below it will inherit those permissions.

  • Next highlight the Folder and select Folder Properties.


  • Click the View Permissions Button and use the Grant New Permissions button to set permissions. This can be an individual users or Security Groups

Now any new Password Lists or Folders you create or drag into this Folder will automatically inherit those permissions.

How to convert an existing Folder structure to use the new permission model:

  1. Select your top level Folder and select ‘Folder Properties’
  2. Ensure you have ‘Manage permissions manually for this folder‘ selected
  3. Click the ‘Convert Permission Model‘ button
  4. Run through the three step Wizard:

    Step 1: Review what changes are about to happen
    Step 2: Review existing Permissions, and modify them to suit
    Step 3: execute the conversion

That’s it! Now when you make a change to the permissions at the top level folder, they will cascade all the way down the folder. Any existing Password Lists will inherit these permissions and new ones created under here will be forced to use the same permissions.

NOTE: As mentioned earlier, the new Propagating Permissions Model can only apply to a Folder in the Root of Passwords Home. If you have an existing Password List structure under your ‘Passwords Home’, you will need to create a new Folder first, move the Password Lists into the folder, and then apply the conversion.

Copy to Clipboard

Back in version 2.0 of Passwordstate we had the functionality whereby you could click on a graphic in the grid view, and it would copy the password value to the clipboard.

Since then, Microsoft, Mozilla and other browser developers have worked hard to secure their browsers, which resulted in the removal of the ‘copy to clipboard’ feature.

After a little bit of effort, we’re able to provides this functionality again, as well as adding an ‘audit’ record every time a user copies a password to the clipboard. We’ve included an image to show you what it looks like.

Passwordstate Copy to Clipboard Screenshot

Click Studios

PS4 – Dev Update 1 – Multiple Active Directory Domain Support

Multiple Active Directory support is now finished – you can now add, import and authenticate against multiple active directory forests/trees

Passwordstate 4.0 Development Page

This blog post will allow you to follow the progress of development for version 4.0 of Passwordstate.

[Read more…]

Version 3.1 Released

Version 3.1 of Passwordstate is released today, and includes various fixes and enhancements. You can download 3.1 from our website –


  • Fix – Certain special characters in the Password field was causing issues with displaying the password in the grid view and password history screens (Ref 31.08)
  • Update – Updated help file for specifying a value for the ‘Domain Name’ field in System Setting screen – explains how to specify LDAP query string for large Active Directory implementations (Ref 31.07)
  • Update – When querying users or security groups in Active Directory (when adding users), an animated progress graphic is displayed whilst the query is executing (Ref 31.06)
  • Update – Changed compare history pages so the passwords are masked by default (Ref 31.05)
  • Fix – Made various hyperlinks more apparent by setting ‘text-decoration’ property to ‘underline’ (Ref 31.04)
  • Fix – Fixed issue where granting access to a Shared Password List for a user was not displaying any search results (Ref 31.03)
  • Fix – Fixed issue when exporting passwords where a string field was being incorrectly interpretted as a date field (Ref 31.02)
  • Fix – fixed data import issue from version 2 where rogue user accounts where assigned to shared password lists (Ref 31.01)