What Else Can I Record with Passwordstate

Most existing customers will have a good idea of the benefits that Passwordstate provides. The core product, an on-premise web-based solution for Enterprise Password Management, provides enormous flexibility for individuals and teams accessing and sharing sensitive password resources.

However, in this week’s blog we want to draw to your attention some other use cases, where Passwordstate’s ability to share information, based on assigned roles and permissions along with audited access, can provide even greater value to your organization.

So what else can I Record?

Passwordstate has a number of default templates, not related to Passwords, that can be used through the Add Shared Password List Wizard. The key one’s being,

  • Alarm/Door Codes
  • Credit Cards
  • Software Licences
  • SSL Certificates

By using the Add Shared Password List Wizard and selecting one of the above templates you are in effect creating a List of critical details relating to that topic instead of a Password List. The example below is the Click Studios Door PIN Codes which lists all the PIN codes for access to different sections of the Click Studios office,

The details in each List consist of Standard and Generic fields, with all Generic fields being able to be renamed to fit in with an organization’s terminology and naming conventions. You can easily add additional fields to suit your particular requirements. Note you can select the Hide Column from the List view, so the hidden details are only revealed when you click on the record. This ensures access to all of the data for that record is logged when a user reviews it. You should also consider ticking the Encrypt check box to prevent Database Administrators from seeing critical sensitive data stored within the database.

This List can then be provided to applicable users and Security Groups via Password List Permission->Grant New Permissions.

Default fields provided by each of the Templates

By default, Passwordstate provides the following predefined fields for each of the different Lists that you’ve created,

  • Alarm/Door Codes: Title, Description, Building, Security Code
  • Credit Cards: Title, Description, Card Type, Card Number, CVV, Expiry Date
  • Software Licences: Title, Description, Software Name, Software Version, Software Owner, Expiry Date
  • SSL Certificates: Title, Description, Expiry Date

Build your own Lists

You can also build your own Lists, to suit other purposes. The example below is our List containing Hardware Maintenance Contract details, including Authorization codes which are hidden and uploaded documents outlining all the device serial numbers, that are covered by maintenance,

Any information that needs strict control and audited access by authorised users can be setup with these Lists.

As always, we welcome your feedback via support@clickstudios.com.au.

How to use your Phone for Google Authenticator and Passwordstate

We often receive support requests asking how to enable Two-Factor Authentication (2FA) in addition to AD Authentication. This is a straight forward process and the 2FA options can be used with Single-Sign-On (SSO), Manual AD Authentication and even … [Continue reading]

Anatomy of the Upgrade Process

Here at Click Studios we occasionally get asked "What happens behind the scenes during an In-Place Automated Upgrade?" and "What's the difference between the In-Place Automated Upgrade with Internet Connectivity and without Internet … [Continue reading]

RDP and SSH Sessions to Remote Hosts

Click Studios introduced the Browser Based Remote Session Launcher back in Passwordstate 8.2 – Build 8275 (March 2018). When combined with our Remote Site Locations module customers have the ability to use our first-in-class Browser Based Remote … [Continue reading]

Password Protection for Cloud Accounting

Passwordstate is trusted by more than 29,000 Customers and 370,000 Security & IT Professionals around the world, with an install base spanning from the largest of enterprises, including many Fortune 500 companies, to the smallest of IT shops. … [Continue reading]

How to Change your Passwordstate URL

At installation time some customers elect to customize aspects of their Passwordstate installation. By default, Passwordstate will use the Host Name of the Webserver that it is being installed on. Alternatively, you can specify a custom URL … [Continue reading]

Passwordstate One-Time Password Authenticator

A One-Time Password (OTP) is a password that is valid for only one login session or access transaction. OTPs, used as part of 2FA (Two-Factor Authentication), offer an advantage in that they're not vulnerable to replay attacks. This means a … [Continue reading]

Update to Remote Session Launchers

Passwordstate has two first-in-class Remote Access Solutions, typically referred to as Remote Session Launchers, a Browser Based Launcher and a Client Based Launcher. The Remote Session Launchers are provided as part of the core Passwordstate … [Continue reading]

Second Sneak Peek at Passwordstate Version 9

The features, optimization and stability for Passwordstate V9 is coming along a treat. This week's blog aims to tease you with a couple more features designed to make your Passwordstate related work-life easier. Settings Search Functionality The … [Continue reading]

Encryption Keys Explained

Passwordstate utilises a number of techniques to ensure the security of your password credentials. One of these is implemented automatically during installation, when two unique encryption keys are created. These encryption keys use a 256 Bit AES … [Continue reading]